FL-GenWeb
Project, Inc.
Standing
Rules


FL-GenWeb Standing Rules
The Standing Rules for the FL-GenWeb Project relate to the
details of
the Administration of the Project. They will stand until revoked,
modified, or properly approved by the Board.
SECTION I.
SUSTAINING/CHANGING THE STANDING RULES
These Standing Rules do not require periodic sustaining when
a change
in State Coordinator occurs. These rules may be amended or revised by
the Board in accordance with FL-GenWeb Bylaws, Article VI, Board of
Directors.
SECTION II - WEB SITES
The backbone of the Project are the County web sites.
A. County Web sites requirements
1. Each County Web site must prominently display one of the
approved
FL-GenWeb logos on the first page of their web site along with a link
to FL-GenWeb.
2.
Each County Web site must prominently display the USGenWeb logo on the
first page of their web site along with a link to USGenWeb.
3. Each County Web page must have a link to the FL-GenWeb
County list.
4. Each County Web site must have the contact information for
the County Coordinator on the home page.
5. Each County Web site must provide a place for Queries
& Lookups (This can be a Message Board or Group)
6. Each County Web site must have a FL-GenWeb Acceptable Use
Policy (AUP) page and a link to it.
The FL-GenWeb Acceptable
Use Policy
1. FL-GenWeb Project, Inc and all its components comply with
and adhere
to current United States Copyright law.
(http://www.copyright.gov)
2.
Copyright for Original Material on any FL-GenWeb Project Web site
belongs to the author, artist or photographer, unless otherwise
indicated.
3. Individuals may use any genealogical information found on
this site in their own personal research.
4. Individuals may use any genealogical information found on
this site to render individual professional research services.
5. Webmasters may link to pages on this site without
permission of the webmaster.
6. Search engines may use brief extracts from this site as
links back to this site.
7. Search engines may index this site.
8. Any
other uses are prohibited unless explicitly permitted in writing by the
FL-GenWeb Project and the author, artist or photographer.
9. All pages of this site are marked with meta tags that
prohibit search spiders (bots) from archiving or caching the
page.
10. Any
site's spider that disregards this notice is in violation of Internet
ethics, copyright and ethical business practices.
11. Copying, pasting or caching any page on this site is
prohibited; however, you may print ONE (1) copy for PERSONAL
USE.
12. By viewing pages on this web site you are signifying your
agreement to these terms.
13.
Each County web page must have META TAGS that list the search engines
that are permitted to cache and archive the site. The META TAGS will be
approved by the Board and provided to all County Coordinators. They are
subject to change. County Coordinators will not be responsible for this
when the META TAGS are set at the domain level by FLGenWeb.
14.
Each County web site should have a link to the FL-GenWeb Project
Digital Library and Archives: http://www.flgenwebarchives.com
B. Web Site Recommendations
1. A link to the USGenWeb Archives Florida Table of Contents:
http://usgwarchives.net/fl/flfiles.htm
2. A link to WorldGenWeb is suggested:
http://www.worldgenweb.org/
3. It is recommended that County sites have a search engine,
but is not required.
C. Web Site Maintenance
1. All URLs on the County web sites should be verified on a
regular basis and outdated links removed or replaced.
2. It is helpful to include a "Last Modified" date on at
least the County home page.
SECTION III - County
Coordinators
The
FL-GenWeb Project recognizes the County Coordinators and Assistant
County Coordinators are the life of the Project and its most valuable
asset.
A. Requirements
1. County Coordinators must join the FL-GenWeb official
mailing list or
group (currently FLG-enWeb Project,
flgenweb@googlegroups.com).
2.
County Coordinators must check in with the list/group by the 10th of
each month. If unable, they should notify State Coordinator or their
District Coordinator as soon as possible. Failure to check in for 3
consecutive months will result in the County being put up for adoption,
unless there is a satisfactory explanation or extended
emergency.
3.
County Coordinators will collect contact information from all NEW
submitters/donors and transmit said information quarterly to the
Director of Operations and the Secretary. We plan to automate this task
eventually.
4. County Coordinators must maintain a
separate list of data or articles that are under copyright and transmit
documentation of the author's permission to publish on their county web
site to the Director of Operations and Secretary quarterly. A list of
the works may also be maintained on an acknowledgments page on the
County web site.
B. Communication Options
1.
County Coordinators will be offered an email address at fl-genweb.net
that will be countyn...@flgenweb.net. Other flgenweb.net email
addresses are available upon request.
2.
County Coordinators may manage the Fl-GenWeb Group for their County to
use for Queries and Lookups. Some restrictions apply. They are listed
in the tutorial at http://www.flgenweb.net/volunteers/g/group-menu.html
C. New Coordinator
Application
New
County Coordinators must complete an application which will include
their name, street address, phone number, email address and an
alternate email address, if available. The application will also
include additional information, such as: Why they want to manage the
county, experience with html, and two personal references. Their name
and email address will appear on the FL-GenWeb County List site. Other
information is confidential and will only be seen by the Board.
SECTION IV - Assistant
County Coordinators
A. Requirements
Assistant
County Coordinators must check in with the list/group by the 10th of
each month. If unable, they should notify State Coordinator or their
District Coordinator as soon as possible. Failure to check for 3
consecutive months will result in removal, unless there is a
satisfactory explanation or extended emergency. Exceptions can be made
if no Internet access is available to the ACC, but the Project must be
notified.
B. New Assistant County
Coordinator Application
New
Assistant County Coordinators must complete an application which will
include their name, street address, phone number, email address and an
alternate email address, if available. The application will also
include additional information, such as: Why they want to manage the
county, experience with html, and two references, one of which may be
the County Coordinator. Their name and email address will appear on the
FL-GenWeb County List site and the County web site. Other information
is confidential and will only be seen by the Board.
SECTION V - Supporting
Members
The FL-GenWeb Project is supported by volunteers who donate
data
and transcriptions to the project. These are invaluable and our reason
for existing. We also receive financial support. This allows us to
share the data that is donated. Both types of donors are necessary for
the success of the Project.
A.
Supporting Members must complete an application, which includes their
name, street address, phone number (optional), email address and an
alternate email address, if available. The application will also ask
for a description of their donation and if a transcription or photo,
which County or Counties it was submitted to. Their name and address
are required by Florida Statute 617.1601. Other information is
confidential and will only be seen by the Board. The County Coordinator
and Assistant County Coordinator will also have access to the name and
email address, unless otherwise requested.
B.
Transcribers will be requested to place a value upon their donated
work. If the value exceeds $250.00, a professional appraisal is
required at the donor's expense.
C. All supporters will be invited to join the FLGenWeb Online Group.
Section VI - Duties of
Regional Directors
1. Represent your district to the board.
2. Act as the primary contact for your district.
3. Mentor new County Coordinators.
4. Provide support for County Coordinators and Assistant
County Coordinators in your district.
5.
Act in the place of a County Coordinator who needs a temporary leave of
absence if there is no Assistant County Coordinator. If there is an
Assistant County Coordinator monitor and assist the Assistant County
Coordinator.
6. Assist the President/State Coordinator with quarterly
membership list verification.
7. Other duties as assigned.